Patent Documentation Specialist (all genders)

Posted 12 Jan 2024

Wroclaw, Dolnoslaskie - Poland

Req Id 270344


Work Your Magic with us!

Ready to explore, break barriers, and discover more? We know you’ve got big plans – so do we! Our colleagues across the globe love innovating with science and technology to enrich people’s lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of people, customers, patients, and planet. That's why we are always looking for curious minds that see themselves imagining the unimaginable with us.


This can be done up to 90% remotely with possibility to work from office in Wroclaw.



We are a cutting-edge organization seeking a passionate and skilled individual to join our team as a Junior Patent Documentation Specialist. As a key member of our dynamic team, you will play a crucial role in patent filings, showcasing your expertise in the preparation and filing of patent applications, including direct national, PCT (International) applications, national stage applications, and EP validations.


What You'll do:

  • Assist in preparing and filing patent applications, ensuring accuracy and compliance
  • Manage formal documents and respond to invitations to correct formal defects
  • Conduct docketing activities, reviewing and monitoring incoming domestic correspondence
  • Utilize Intelectual Property management systems to upload correspondence and track deadlines
  • Support the billing and payment process, ensuring seamless financial operations
  • Handle reference management and contribute to the generation of IDS
  • Create and update invention and patent records
  • Provide valuable backup support to team members when needed
  • Perform other duties as assigned, contributing to the overall success of the team


We are looking for a talented individual with:

  • Excellent organizational, communication, and interpersonal skills, coupled with a keen attention to detail and accuracy
  • Fluency in English (spoken and written)
  • A team player with the ability to thrive in a changing work environment
  • Strong multitasking skills to meet the demands of a fast-paced setting with multiple priorities and deadlines
  • Ideally 1-3 years of patent prosecution experience
  • Formal training in patent paralegal and/or administrative support, or professional experience in a patent law firm or corporate patent department, preferably in an international environment
  • Experience with IP management software and strong computer skills (Word, Outlook, Excel, PowerPoint, SharePoin

If you are ready to elevate your career and be part of a forward-thinking organization, apply now and become an integral part of our success story!

Information on how we process your personal data for recruitment purposes, you can find on the registration form in our Recruitment Portal.


What we offer: We are curious minds that come from a broad range of backgrounds, perspectives, and life experiences. We celebrate all dimensions of diversity and believe that it drives excellence and innovation, strengthening our ability to lead in science and technology. We are committed to creating access and opportunities for all to develop and grow at your own pace. Join us in building a culture of inclusion and belonging that impacts millions and empowers everyone to work their magic and champion human progress!
Apply now and become a part of our diverse team!

US Equal Employment Opportunities

The Company is an Equal Employment Opportunity employer. No employee or applicant for employment will be discriminated against on the basis of race, color, religion, age, sex, sexual orientation, national origin, ancestry, disability, military or veteran status, genetic information, gender identity, transgender status, marital status, or any other classification protected by applicable federal, state, or local law.  This policy of Equal Employment Opportunity applies to all policies and programs relating to recruitment and hiring, promotion, compensation, benefits, discipline, termination, and all other terms and conditions of employment. Any applicant or employee who believes they have been discriminated against by the Company or anyone acting on behalf of the Company must report any concerns to their Human Resources Business Partner, Legal, or Compliance immediately. The Company will not retaliate against any individual because they made a good faith report of discrimination.

We are committed to an equitable hiring process for candidates from a diverse range of backgrounds. As part of this commitment, applicants with disabilities may be entitled to reasonable accommodations. Please contact, if a reasonable accommodation is needed or if you otherwise need assistance to participate in the hiring process.

North America Disclosure

If you are a resident of California, Colorado, New York, or Washington, you are eligible to receive additional information about the compensation and benefits, which we will provide upon request. You may contact 855 444 5678 from 8:00am to 5:30pm ET Monday through Friday, for assistance.

Notice on Fraudulent Job Offers

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