Executive Assistant

Posted 03 Jan 2024

Bangalore, Karnataka - India

Req Id 270768


Work Your Magic with us!

Ready to explore, break barriers, and discover more? We know you’ve got big plans – so do we! Our colleagues across the globe love innovating with science and technology to enrich people’s lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of people, customers, patients, and planet. That's why we are always looking for curious minds that see themselves imagining the unimaginable with us.


Job Responsibilities

  • Managing the calendar, scheduling meetings while mostly working in European timezone
  • Travel arrangements including Visa, hotel, and expenses.
  • Monitoring and handling of certain categories of emails such as assisting requestors with relevant point of contact, approvals heads-up etc.
  • Assist in organizing and coordinating department meetings, conferences, and special events.
  • Perform general administrative tasks such as filing, photocopying, data entry for the team etc. as required.
  • Coordinate with vendors as necessary such as while planning events, organizing team presents etc., create purchase requests (PR) in ERP system and ensure invoice is paid.
  • Active participation in employee engagement initiatives as a member or a lead.

Less frequent and ad-hoc

  • Approve certain type of operations requests as a delegate to the department head.
  • Support with internal communication in liaison with communications department
  • Prepare and edit presentations and reports as requested on a need basis.
  • Provide ad-hoc support to teams within the department when necessary.
  • Participate in local site level initiatives as a member of one or the other focus groups such as DE&I etc.


Who you are:

  • Bachelor's degree holder
  • 8 or more years of Industry experience. Relevant 2 -3 years as an Executive Assistant.
  • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent communication and interpersonal skills, both written and verbal.
  • Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
  • Passionate, comfortable with chaos and willing to work in European Time Zone, also flexible with working time if situation demands.
  • Exposure to IT organization in the past is an added advantage.
  • German Language skills is an added advantage

What we offer: We are curious minds that come from a broad range of backgrounds, perspectives, and life experiences. We celebrate all dimensions of diversity and believe that it drives excellence and innovation, strengthening our ability to lead in science and technology. We are committed to creating access and opportunities for all to develop and grow at your own pace. Join us in building a culture of inclusion and belonging that impacts millions and empowers everyone to work their magic and champion human progress!
Apply now and become a part of our diverse team!

US Equal Employment Opportunities

The Company is an Equal Employment Opportunity employer. No employee or applicant for employment will be discriminated against on the basis of race, color, religion, age, sex, sexual orientation, national origin, ancestry, disability, military or veteran status, genetic information, gender identity, transgender status, marital status, or any other classification protected by applicable federal, state, or local law.  This policy of Equal Employment Opportunity applies to all policies and programs relating to recruitment and hiring, promotion, compensation, benefits, discipline, termination, and all other terms and conditions of employment. Any applicant or employee who believes they have been discriminated against by the Company or anyone acting on behalf of the Company must report any concerns to their Human Resources Business Partner, Legal, or Compliance immediately. The Company will not retaliate against any individual because they made a good faith report of discrimination.

We are committed to an equitable hiring process for candidates from a diverse range of backgrounds. As part of this commitment, applicants with disabilities may be entitled to reasonable accommodations. Please contact USLeavesandAccommodations@milliporesigma.com, if a reasonable accommodation is needed or if you otherwise need assistance to participate in the hiring process.

North America Disclosure

If you are a resident of California, Colorado, New York, or Washington, you are eligible to receive additional information about the compensation and benefits, which we will provide upon request. You may contact 855 444 5678 from 8:00am to 5:30pm ET Monday through Friday, for assistance.

Notice on Fraudulent Job Offers

Unfortunately, we are aware of third parties that pretend to represent our company offering unauthorized employment opportunities. If you think a fraudulent source is offering you a job, please have a look at the following information: https://www.emdgroup.com/en/careers/faqs.html

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